Creative Sonoma Now Hiring

  • Creative-Sonoma-Guitarist-Singing-1280-525

The Position: Full-Time Administrative Aide

Creative Sonoma, a division of the Economic Development Board (EDB) is seeking a qualified individual to fill one Full-Time, contract position as an Administrative Aide. The position is grant-funded and has a duration of one year.

Primary Tasks Include:  


  • Assist in developing and coordinating effective office systems and streamlining all organizational operations from communications to data management
  • Provide support to the director in scheduling, outreach, meeting and program development and execution
  • Assist in preparing reports and presentations; assist in preparation of board meeting materials (agendas, program recaps, minutes, meeting notices, etc.)
  • Provide support for workshops, meetings and events including online invitations, registrations and check-in, presenter and venue logistics, catering, photography, etc.
  • Follow-up with administrative and program contacts to present front-line image to the public, constituents and partners, vendors, via phone and reception responsibilities; build positive relationships for Creative Sonoma through positive customer service
  • Support financial transactions through coordinating distribution and collection of contracts, invoices, etc.
  • Coordinate appropriate updates to website and other outbound communications, e.g., press releases, social media posts, newsletters
  • Track contacts and points of service through data management programs including Excel, Constant Contact and Sales Force
  • Participate as a key member of the team providing services to and making connections with the creative community of Sonoma

Programmatic: Arts Education, Grants, Professional Training

  • Assist in coordinating a County-wide arts education assessment to occur during the 2016-17 fiscal year including scheduling meetings for Arts Education Alliance (AEA) committee meetings, distributing and tracking surveys and gathering responses, etc.
  • Gather, update and make accessible information resources regarding arts education resources for Sonoma County schools, arts organizations, and artists
  • Assist in the preparation of agendas, reports, updates
  • Coordinate creation and dissemination of program guidelines, collect and assemble completed applications and prepare packets for peer reviewers, etc.

The Ideal Candidate:

  • Given the many facets of the position, the ideal candidate will possess a high level of proficiency with the Microsoft Office Suite including PowerPoint; a strong comfort level with internet research generally and social media specifically; familiarity with Constant Contact, Survey Monkey and Sales Force are a plus. Additionally the ideal candidate will have strong organization and time management skills, written and verbal communication skills, and customer relations skills.  Experience and/or education in event production, newsletter development and marketing a plus.
  • Direct or related experience with K-12 education and/or arts education (school, district, arts organizations) is a significant asset.
  • Proficiency in Spanish is highly desirable.
  • Salary is commensurate with experience; the position includes benefits.

To Apply: 

Please send a resume and cover letter to Kristen Madsen at no later than Friday, October 28, 2016

About Creative Sonoma:

Creative Sonoma is a division of the Sonoma County Economic Development Board designed to support and advance the creative community of Sonoma County. The creative community is defined as individuals, organizations and enterprises whose primary work is creative including for-profit and not-for-profit companies.  Programs and services focus in 4 key areas:  professional development and networking (workshops and forums to build capacity in the community); marketing and outreach (promoting the work of the creative community with Sonoma residents and visitors); resources (leveraging and expanding intellectual and financial resources for creative activities); and innovative partnerships and collaborations.    

Published:  October 7, 2016

Contact Information

Kristen Madsen
Creative Sonoma Director
Economic Development Board
Contact us by Phone
141 Stony Circle, Suite 110
Santa Rosa, CA 95401